Last updated: March 30, 2020 at 3:30 p.m.
In an effort to answer questions and concerns regarding the quickly evolving situation with the coronavirus (COVID-19), we have activated a COVID-19 Information Centre staffed by Laurier employees.
Emails received by the centre will be checked regularly and will be responded to as soon as possible during regular business hours.
Please direct any questions, comments or concerns you have to firstname.lastname@example.org.
As of March 16, 2020, in-person classes are cancelled for the winter 2020 term. Most courses have moved online and all events that are not academic requirements have been cancelled.
Instructors will develop and communicate a plan by March 20 for alternative instruction and assessment to enable students to fulfil learning outcomes and receive course credits.
Students are not required to come back to campus to write mid-term or final exams. Students are still required to write final exams, but they will not take place in-person. Students will hear directly from their instructors by March 20 about any outstanding course work and assignments, as well as revised plans for how the final evaluation will be administered.
Yes. While the deadlines outlined in the academic dates section of the undergraduate academic calendar have passed, the exceptional circumstances of the COVID-19 outbreak have led the university to extend the last date to drop courses for the winter 2020 term to April 7, 2020.
The university understands that the changes to winter term 2020 may be stressful; however, dropping a course can have a significant impact on OSAP and/or Student Access Guarantee funding – now and in the future –as well as academic progression, and eligibility for an in-course scholarship, or renewal of the President's Gold Scholarship. Students should also be aware that changes in course load can result in decreased eligibility for funding and/or an over-award of funding already received this term.
Students are encouraged to become familiar with all the impacts. It is recommended that students consult with an academic advisor before reducing their course load. Service Laurier is also able to advise students on financial matters and can be reached at email@example.com.
No refunds will be issued to students who decide to drop a course.
The “credit/withdrawal” option applies only to winter term 2020.
Students who have dropped courses but who now wish to re-enrol because they believe they can earn the credit, will be offered an opportunity to do so. Course entry stipulations will be determined in consultation with the associate deans and will be subsequently communicated to students.
CR grades would be excluded for the purposes of calculating a GPA.
Progression decisions are only being delayed, not eliminated. Students are still required to satisfy course and program prerequisites. The purpose of the extension to progression is to ensure that students are not removed from their program because of their performance in winter 2020 and allows a longer period to meet GPA requirements or to complete required courses. Please contact your academic advisor for details.
The assessment of progression requirements, normally made in April or August 2020, has been extended up to 12 months to April or August 2021. Students will still be required to complete all required courses and honour all prerequisites for their program, but will not be removed from their program or the university because of winter term letter-grade results.
The registration and finances page of the website offers additional information about OSAP.
Students will be able to opt in for a grade of CR or WD once final grades are posted. This would apply to selected individual courses only. Instructions regarding this process are forthcoming.
Grades of CR/WD do not impact the required minimum overall GPA. To be eligible for the dean’s honour roll, students must have achieved a minimum overall GPA of 10.00 (A-) in all courses taken during the year (minimum of 5.0) credits, subject to exceptions for students registered with Accessible Learning.
Grades of CR/WD do not impact the required minimum overall GPA. Eligibility depends on meeting the requirements for each scholarship.
WD means the voluntarily withdraw without failure after two thirds of a course completed. WD appears on the transcript and is not eligible for refund consideration. The grade of WD does not count as a course attempt and does not impact a GPA.
Choosing WD would mean that no credit would be granted for the course (the student would need to make this up in a future term).
Only passing grades can be noted as CR instead of a letter grade once final grades are posted.
Students are advised to consult with faculty advisors and the prospective graduate program(s) to ensure they understand the impact of this decision on their graduate school application(s). CPA Ontario, graduate programs, and other external institutions will continue to require that you meet their minimum standards in specified courses.
If necessary, students will be able to request a Registrar’s Letter that will explain the circumstances and that institutions may contact Enrolment Services directly if the underlying grade associated with CR/WD courses is required.
Some university buildings and facilities remain open. Many are closed.
For a full list of cancellations and closures, visit the cancellations and closures page.
Yes, Laurier is cancelling or postponing all events not part of courses or academic requirements from noon on March 13 to April 30, 2020. This includes athletics and recreation.
Social distancing will be required at events that have not been cancelled. Social distancing refers to measures that are taken to increase the physical space between people to slow the spread of the virus. By maintaining a distance of six feet from others when possible, people may limit the spread of the virus.
For all workplace-based experiential learning (co-op, community-service learning, practica, internship, workplace partnerships), the health and safety of students is paramount. Students should consult with the relevant co-op, practicum, or field placement office responsible for organizing placements in their program to jointly determine the best path forward, in consultation with the community partner or employer. All decisions should be made with health and safety foremost in mind.
All field research will stop as of Friday, March 20. Please contact your supervisor for instructions on next steps.
The Student Wellness Centres on the Waterloo and Brantford campuses remain open, with updated hours and procedures in place.
Free short-term parking will be available in the white permit (student parking) lots on the Waterloo campus until April 28, 2020. This does not include overnight parking. Fire routes, accessible spaces, reserved spaces and loading docks remain restricted to authorized vehicles.
On-street parking is available in and around the Laurier Brantford campus. Please visit the City of Brantford's parking page for more information.
Students are required to move out of Laurier-operated residences at all campus locations by Wednesday, March 18 at 11:59 p.m.
The health of our students, staff and community is a priority for the university. This timeline is required to help flatten the curve and contain the spread of COVID-19.
Effective Saturday, March 21 through until Friday, March 27, the Fresh Food Co. will operate from 9:30 a.m. to 7 p.m. daily. We will continue to update our students who are dependent on Food Services beyond that date for as long as they need our support.
All students must complete full and proper check-out procedures, which includes the removal of belongings, confirming once you have vacated your residence and returning your keys.
Ezra Bricker Apartment tenants are not required to move out of their apartments.
The message issued yesterday was specific to first-year residence buildings owned and operated by the university. Ezra-Bricker Apartments are managed by Campus Living Centres and operate no differently than any other apartment building.
Residence students should have received an email to their @mylaurier.ca account on March 26 with details about reimbursements.
Residence fee reimbursements will appear as a credit in your LORIS account. If you have a positive balance in your LORIS account, you can request that your balance be deposited into your bank account through the Refund Request Form.
Meal plans, including Flex Dollars and Convenience Plan balances, cannot be reimbursed this way. However, you will receive a credit on your OneCard, which can be used anywhere the OneCard is accepted to purchase food when you return to campus.
Students will be reimbursed for the percentage of the winter term remaining, based on the All-Access Meal Plan chosen and/or the building type and room. This time frame will be measured from the third week of March to the end of the term.
Please contact firstname.lastname@example.org.
Your reimbursements should be reflected in your accounts by May 1.
Students who purchase food using meal plans while living in residence do not pay HST, but this exemption doesn’t apply once students have moved out of residence.
To check the balance on your OneCard account, visit the OneCard website and click Account Balances/Statements. If you’ve never logged in before, your account number is your nine-digit student number and your PIN number is your date of birth in this format: MM/DD/YYYY (e.g. Sept. 20, 2001 would be 09/20/2001). Once you’ve logged in, you can change your PIN. If you’ve forgotten your PIN, email email@example.com and provide your full name and student number.
Log in to LORIS, click on the Student Services tab, then Student Account Summary.
Continue to practise good hand washing techniques and hygiene practices. This includes washing thoroughly with soap and water, using hand sanitizer, coughing or sneezing into your elbow, and self-isolating if you are experiencing flu-like symptoms.
Social distancing is recommended in all interactions. Social distancing refers to measures that are taken to increase the physical space between people to slow the spread of the virus. By maintaining a distance of six feet from others when possible, people may limit the spread of the virus.
Generally, a mask is not required at this time although some may choose to wear one. Surgical masks, such as those sold in pharmacies, have limited value. Those in health care settings will follow the requirements of their facilities with respect to appropriate protective gear if they are working with suspected or confirmed cases.
Please remain in self-isolation and contact your health care provider (your doctor, Telehealth at 1.866.797.0000 or, if it's an emergency, call 911) if:
The Government of Canada recommends self-monitoring if you have no symptoms but:
For more information about when to self-isolate or self-monitor, please visit the Public Health Agency of Canada. Please see the following public health resource for more information about how to self-isolate and self-monitor.
Laurier students have access to a wide range of mental health resources. Please reach out to the Student Wellness Centre if you are in need of support.
Waterloo Student Wellness Centre
Brantford Student Wellness Centre
If students are unable to return to the university as a result of the travel restrictions, undergraduate students should contact academic advising in the faculty in which they are registered for appropriate support and counsel. Graduate students should contact their program advisor. Contact information is available on Laurier's Academic Advising webpage.
Based on the recommendation of the Ontario's chief medical officer of health, Laurier requires all staff, faculty and students who return from international travel to self-isolate for 14 calendar days from the date of their return.
Review our Travel Advisories page for information and processes related to self-isolation upon returning home.
The health and safety of students on international exchange is of utmost importance. Students will receive personalized counsel and advice. Together, the student, Laurier International, and the host institution will review the situation and determine the best course of action to complete the term.
At this time, Laurier is not banning domestic travel. But we recommend that university-related domestic travel plans be carefully assessed based on the importance of the travel, the size of the event, and any other COVID-19 related risk factors.
The federal government has issued an advisory to avoid non-essential travel outside of Canada until further notice.
Review our Travel Advisories page for information and processes related to international travel, domestic travel, and self-isolation upon returning home.
Laurier and the Ontario Universities' Application Centre (OUAC) are closely monitoring the impact of the COVID-19 outbreak on your application(s).
Laurier’s undergraduate admissions office is still assessing applications. Monitor your application status in LORIS using your Laurier network login and password. We will email you when you receive an admission decision.
We will continue to review key dates and deadlines to offer flexibility throughout the admission cycle to minimize the impact on your application.
Check the OUAC website for ongoing updates. Laurier will also provide ongoing updates to this FAQ section for future students.
Laurier is open and university operations have shifted to a virtual work environment, including the Recruitment and Admissions office and our campus Welcome Centres.
Please submit all inquiries via email to:
To learn more about Laurier and explore our campuses from home, use our new virtual Laurier experience. We have virtual reality tours, opportunities to talk to current students, live video podcasts and more.
The following deadlines have changed for fall 2020 admission as of March 20, 2020.
We will continue to review key dates and deadlines to offer flexibility throughout the admission cycle to minimize the impact on your application.
Laurier has extended the application deadline for fall 2020 to May 1 (extended from April 1, 2020). This date may be extended as Laurier monitors the COVID-19 situation and its impact on future students.
Due to the unfolding situation regarding COVID-19, and our concern for the well-being of our visitors, campus tours have been cancelled. Campus buildings are closed to visitors until further notice.
Laurier will monitor the situation and post updates to the Tours and Events webpage.
During this time, we’re creating alternative ways to show students and their families what our campuses look like and share our student experience.
We’ve launched a virtual Laurier experience to bring our campuses to you! Access from anywhere at any time.
We’ve launched a virtual Laurier experience to bring our campuses to you! And it’s much more than just tours (but we have those, too!). Access these resources from anywhere at any time.
Laurier’s undergraduate Recruitment and Admissions office is committed to assisting applicants whose ability to take an English proficiency test has been impacted by the closures of English language testing centres due to the novel coronavirus (COVID-19).
If your first language is not English, you must provide evidence of your English proficiency to our Recruitment and Admissions office.
The following initiatives have been created to help applicants meet our English proficiency requirement.
Continue to check this FAQ for ongoing updates.
We understand that this is a stressful time for you and that you are facing many unknowns, such as when your school will re-open and how they will assess and determine your final grades. We’re committed to helping you achieve your goal of attending Laurier and will make every effort to accommodate applicants.
We will accept what schools, institutions and other governing bodies (i.e. standardized testing services) provide as your final, official grades to ensure that students are able to enrol at Laurier.
If you have received an offer of admission:
We will accept what your institution sends us as your final, official grades in order to clear the conditions listed on your offer of admission.
If you haven’t received an admission decision:
We will accept what your institution sends us as your final, official grades in order determine your eligibility for admission to Laurier.
If you receive any updated or midterm grades, please upload an unofficial copy in your LORIS account.
Submitting final transcripts:
You must ensure your school or institution sends us final, official copies of your documents by July 15, 2020; however, Laurier will provide flexibility if you require an extension. You should email firstname.lastname@example.org or email@example.com if you are concerned your documents will be late and submit a digital copy to firstname.lastname@example.org. Laurier will continue to monitor the COVID-19 situation and update key dates and deadlines.
We understand that the COVID-19 situation affects applicants differently and that you may be experiencing prolonged difficulties. The well-being of future students is important to Laurier and we want to help students achieve their goal of attending university.
The Recruitment and Admissions office has a number of resources to help applicants. We will continue to monitor the COVID-19 situation and create new supports in response.
Note: The Special Cases or Extenuating Circumstances review process is different from the ABS form. Do not include information about extenuating circumstances on your ABS form. These items should be submitted separately.
Coronaviruses are a large family of viruses that originate in animals but are known to cause respiratory illness in humans, particularly during the fall and winter months. Other novel coronaviruses have included Severe Acute Respiratory Syndrome (SARS) and Middle East Respiratory Syndrome (MERS-CoV).
Coronaviruses are spread mainly from person to person through close contact, for example, in a household, workplace or health care centre.
In January 2020, a novel coronavirus (SARS-CoV-2) was identified as the cause of an outbreak of pneumonia originating in Wuhan, China. The latest statistics for Ontario are available at ontario.ca/coronavirus.
The risk of more severe illness may be higher for individuals with weakened immune systems such as older people or chronic diseases such as diabetes, or heart, renal or chronic lung disease.
The university is taking its guidance from public health agencies at the local, provincial and federal level, who are closely monitoring the outbreak, conducting surveillance and appropriate laboratory testing, and providing public health and infection control guidance.
The number of cases is growing across the country. To stay up to date on the number of new cases and containment measures, visit public health agencies' websites or follow the news.
Symptoms range from common to severe respiratory illnesses and include:
Many of these symptoms are similar to seasonal influenza. Should you experience these symptoms and have recently travelled internationally, self-isolate and follow-up with your health-care professional. Advise your health professional in advance of your symptoms and travel history.
Coronaviruses do not generally survive for long on surfaces. The risk of spread from products or packaging that travel at room temperature for many days is very low. There is no current evidence supporting transmission of COVID-19 through imported goods.
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