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11.8 Signing of the External Grant Contract and Research Cover Sheet
This online version is for convenience; the official version of this policy is housed in the University Secretariat. In case of discrepancy between the online version and the official version held by the Secretariat, the official version shall prevail.
Approving Authority: Senate
Original Approval Date: January 15, 2008
Date of Most Recent Review/Revision: January 26, 2026
Office of Accountability: Vice-President: Research
Administrative Responsibility: Office of Research Services (ORS)
Purpose
1.00 This policy clarifies:
1.01 The responsibilities and commitments made by individuals signing the Office of Research Services (ORS) External Grant, Contract or Research Donation Cover Sheet.
1.02 That all applications or requests for funding for external research funding or contracts must be accompanied by a completed ORS External Grant, Contract or Donation Cover Sheet.
1.03 In the event of a subgrant from a collaborating institution, an ORS External Grant, Contract or Research Donation Cover must be completed before the institution accepts the subgrant contract.
1.03 In the case of research donations an ORS External Grant, Contract or Research Donation Coversheet must be complete prior to donation acceptance.
Definitions
2.00 Signature/Approval: a signature added to the ORS External Grant, Contract or Research Donation Coversheet.
Jurisdiction/Scope
3.00 This policy applies to all requests for external research funding submitted by Laurier faculty members or librarians.
Policy
4.00 The signature/approval of the Principal Investigator/Applicant affirms that:
4.01 The Principal Investigator/Applicant has submitted a request for funding that is complete and accurate to the best of their knowledge and that they are eligible to apply at the time of submission.
4.02 The Principal Investigator / Applicant has sufficient space, time and/or resources to undertake the research as described in the request for funding. If additional space, time and/or resources are required these have been approved (in writing) by their Faculty Dean or equivalent.
4.03 If a grant, contract or donation is made, the Principal Investigator / Applicant agrees to abide by the grant, contract or donation regulations of the granting agency/sponsor.
4.04 If a grant, contract or donation is made, the Principal Investigator / Applicant will use the grant only for the purposes for which the grant funding was made and shall be held responsible by the university for resolving any over expenditures of funds and/or improper use of funds.
4.05 If a grant, contract or donation is made, the Principal Investigator/Applicant agrees to abide by Laurier’s policies regulating research and its funding, fulfill any necessary compliance regulations (e.g., regarding the use of animal subjects, human participants, or bio-hazardous materials etc.).
4.06 The Principal Investigator/Applicant will promptly notify the ORS of any change in their employment status for the duration of the grant, contract or donation.
4.07 Where there are co-applicants, the Principal Investigator/Applicant assumes responsibility for the grant, contract or donation and will co-ordinate the project and ensure that all co-applicants contribute as outlined in the application for funding.
4.08 If applicable, co-applicant(s) must sign the ORS cover sheet. The signature(s) of the co-applicant(s) affirm their agreement to points 4.01 to 4.07.
5.00 The signature/approval of the Chair or equivalent (i.e., program coordinators or area heads) affirms that any internal academic unit (i.e. department, program area) requirements have been met and the Chair or equivalent is aware of the application, contract or donation.
6.00 The signature/approval of the Dean affirms that:
6.01 The Principal Investigator/Applicant has an appropriate academic appointment within their unit covering the period of the proposed grant, contract or donation and is eligible to apply according to the agency/sponsor guidelines.
6.02 The Dean will fulfill any obligations to the funding agency/sponsor.
6.03 The Dean will ensure that the ORS is notified if there is a change in the employment status of the Principal Investigator/ Applicant during the duration of the grant.
6.04 The Principal Investigator / Applicant has sufficient space, time and/or resources to undertake the research as described in the request for funding.
6.05 The Dean is committed to providing any additional resources that have been communicated in writing by the Principal Investigator / Applicant and agreed to be necessary in order to conduct the proposed research.
7.00 The signature/approval of ORS affirms that:
7.01 The Principal Investigator/Applicant is eligible to apply as confirmed by their Dean.
7.02 The appropriate Dean has signed the application.
7.03 If a grant, contract or donation is made, Wilfrid Laurier University is able and willing to administer the funds on behalf of the granting agency/sponsor in accordance with the guidelines of the granting agency/sponsor and the University.
7.04 In the event that a Principal Investigators employment status with Wilfrid Laurier University changes during the period of the grant, contract or donation the ORS will notify the agency/sponsor.
7.05 If a grant, contract or donation is made, the ORS will not release funding to the Principal Investigator until all compliance requirements of the granting agency/sponsor and/or the University have been obtained (and maintained as necessary on an ongoing basis throughout the duration of the grant.)