Graduate Faculty Council
The Graduate Faculty Council of the university is responsible to Senate.The Dean of the Faculty of Graduate and Postdoctoral Studies serves as chairperson of the Graduate Faculty Council. This council has five standing committees:
- the Graduate Admissions Committee
- the Graduate Awards Committee
- the NSERC Graduate Scholarships Selection Committee
- the SSHRC Graduate Scholarship Selection Committee
- the Graduate Student Appeals Committee
The membership of this council shall include:
- The dean of the Faculty of Graduate and Postdoctoral Studies, who shall be the chairperson of this council
- The associate dean of the Faculty of Graduate and Postdoctoral Studies
- One graduate co-ordinator from each department or faculty (in the case of Education, Music, Social Work, the Seminary and Laurier Brantford) offering a master's or a doctoral program. Where departments / faculties offer both a master's and a doctoral program, there is to be only one administrative representative from the department or faculty
- One full-time member of the Graduate Faculty to be appointed or elected annually by each department or faculty (in the case of Education, Music, Social Work, the Seminary and Laurier Brantford) offering one or more graduate programs
- One full-time member of the Graduate Faculty to be elected for a three year term by the Senate from a department / faculty not currently offering a graduate program
- One full-time graduate student from each faculty offering a master's or a doctoral program, one from the Seminary and one from Laurier Brantford. The student representative from each faculty within the university is to be elected or appointed annually by the Graduate Students' Association. The student representative from the Seminary is elected or appointed by the Seminary Student Association
- The deans of each faculty, Waterloo Lutheran Seminary, and Laurier Brantford (non-voting observers)
- The university librarian (non-voting)
- The university registrar (non-voting)
- The manager of graduate administration (non-voting)
- The directors of joint graduate programs (non-voting - observers)
A quorum for all meetings of Graduate Faculty Council shall include 1/2 of the voting members.
Alternate Delegates for Appointed or Elected Representatives
If an appointed or elected member is unable to attend a meeting, he or she may designate a one-time alternate to attend the meeting. Such alternate may participate fully in all discussion, but may not vote per Senate By-Laws.
Powers and Duties of the Graduate Faculty Council
The Graduate Faculty Council shall consider all questions relating to the academic quality of graduate studies within the university and, without intending to restrict the generality of the foregoing, shall receive and debate recommendations, proposals or motions submitted by departments, faculties, schools, or the Dean of Graduate and Postdoctoral Studies. More specifically, the Graduate Faculty Council shall:
- Make recommendations to the Senate with respect to rules and regulations for the government, direction and management of graduate and postdoctoral studies at the university;
- Make recommendations to the Senate with respect to any changes in rules and regulations pertaining to graduate and postdoctoral studies;
- Consider all new graduate courses and all proposed changes in existing graduate courses and make recommendations to Senate thereon;
- Consider, study, and review all proposals for new graduate programs, and make recommendations to Senate thereon.
Responsibilities and Membership of Standing Committees
- The terms of elected members will normally be for two years, with staggered terms to provide for continuity
- An elected member cannot serve for more than two consecutive full terms following, where applicable, the remaining portion of an unexpired term which a member may have undertaken to complete, except for the Dean and Associate Dean of Graduate and Postdoctoral Studies who may in some cases be an ex officio member
- Members must be a Regular Member of the Graduate Faculty
- Normally terms will end by October 15, or following the first regular meeting of the Graduate Faculty Council if the council does not meet by October 15 in a given year. If circumstances demand, existing members will continue to serve beyond October 15 and until such time as the Graduate Faculty Council elects new appointments to the committees.