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Wilfrid Laurier University Financial Resources
August 29, 2015
 
 
Canadian Excellence
 

 Expense Reimbursement Handbook Update:

The most recent, Board approved version of the new 5.1 Business Expenses policyand the supplementary Expense Reimbursement Handbook (“Expense Handbook”) are now available and are effective immediately. A summary of changes can be found here.

A few of the major changes include:

·Meals:

i.per diems are no longer permitted unless specifically stated in the employee collective agreement (i.e. WLUFA)

ii.all other employees and non-employees will be required to submit itemized receipts for meal reimbursement

iii.guideline for meal claims on the day of travel has been provided

·Travel:

i.additional guidelines on sustainability initiatives, insurance requirements and private, non-commercial accommodations

·Flowers, cards and gifts:

i.Specific guidance on internal and external recipient

ii.new guideline for gift card administration

·Missing Receipts:

i.new affidavit form is available for lost/missing receipts

Useful Links:

Policy and Expense Handbook:

i.5.1 Business Expenses policy

ii.Expense Reimbursement Handbook

iii.Gift card administration guidelines

iv.Summary of changes

Training:

i.Laurier Training Online Registration

Forms:

i.Expense Forms

ii.Missing Receipt Affidavit

Please contact Nicole Gerry (ngerry@wlu.ca) if you have any questions.