Final University Examinations
The university shall conduct a final examination period in each academic session for undergraduate students. Individual instructors through their academic units will determine evaluation methods for particular courses and if a final examination will be required. End of course evaluation methods may take a variety of forms, including oral presentations, take-home examinations, major assignments and proctored examinations. Individual instructors through their academic units will determine what percent of course evaluation will be based on proctored examinations and other forms of evaluation.
Examinations are randomly scheduled and students registered in evening sections may be required to write final examinations during the day. Students are strongly urged not to make any commitments (i.e., vacation) during the examination period. Students are required to be available for examinations during the examination periods of all terms in which they register. Students who register in courses from more than one academic term are responsible for any examination conflicts generated by their actions. The university attempts, as much as possible, to keep one day a week free during the final examination period.
Students are normally not required to complete more than two final examinations in a 24 hour period. In order to receive relief under this rule, the third "offending" examination must start and finish within 24 hours of the beginning of the first examination. For example, students will not receive relief under this regulation when their examinations begin at, 9:00 am and 2:00 pm on one day, and 9:00 am on the following day. To receive relief under this regulation students must notify their dean's office at least three business days before the beginning of the first of the three problematic examinations. The university reserves the right to select which examination is to be deferred.
Examination Regulations for Candidates
Final examinations take place at the end of every term. Candidates are expected to fulfill this obligation in an honest manner.
As an academic institution, the university's credibility depends
upon the integrity of the examination process. With this in mind, the
following are a set of rules to guide candidates:
Attendance and Identification
- Candidates writing examinations are responsible
for arriving at the right time and place. They must have their Laurier
student identification cards in their possession. Forgetfulness or
inadvertently arriving at the wrong time or place cannot be considered
- The doors of the examination room will be opened
approximately 10 minutes before the start of the examination.
Candidates will be permitted to enter the examination room quietly up
to one half hour after the scheduled start of the exam. Candidates
arriving late will not be allowed any extra time.
- Candidates must not begin the examination or attempt to read the examination questions until instructed to do so.
- Candidates once having entered, may not
leave the exam room before completing and submitting the exam unless
accompanied by a Proctor. Candidates are not permitted to submit their
examination and leave the examination room until 1 hour after the
examination has begun, and in no case before their attendance has been
taken in accordance with FIPPA 2006 rules and regulations. (Freedom of Information & Protection of Privacy). In no case may a candidate leave the room temporarily, for any
reason, until 30 minutes after the start of the examination. In order
that remaining candidates are not disrupted, candidates must remain
seated and may not leave the examination room during the last 15
minutes of the examination session.
- At the close of the examination period,
candidates must stop writing immediately. The Presiding Officer may
seize the papers of candidates who fail to observe this requirement,
and a penalty may be imposed at the discretion of the instructor.
Candidates must submit all their work, according to the instructions of
the Presiding Officer, including all materials and a copy of the
examination paper with their name and student ID number written on it.
Unused examination booklets may not be taken from the examination room.
- A candidate who leaves before the
examination is over must hand in all completed and attempted work,
notes made during the exam, and a copy of the examination paper with
their name and student ID number on it.
- Talk or any form of communication
between candidates is absolutely forbidden. No information of any kind
is to be written on the question paper or on scrap paper for the
purpose of assisting other candidates. Responses to questions must not
be done in an exaggerated way or in a manner that will involve
transmission of information to others.
- Candidates must remain seated during
the examination period. A candidate needing to speak to the proctor
(e.g., to ask for additional supplies or to request permission to leave
the examination room for any reason) should so indicate by raising
- Questions concerning possible errors,
ambiguities or omissions in the examination paper must be directed to
the proctor who will investigate them through the proper channels. The
proctor is not permitted to answer questions other than those
concerning the examination paper.
Materials and Aids
- Candidates must not use or attempt to use any
improper source of information. No candidates for an examination may
bring into the examination room any books, notes or other material
containing information pertaining to the examination unless the
examiner has given instructions that such material will be allowed and
this instruction is specified on the examination paper. Any item
brought into the examination room is subject to inspection.
- No briefcases, backpacks or other bags
and carriers may be brought to the desk site where the candidate is
writing the examination. These bags should be left outside the
examination room. If books, notes etc., cannot be left outside the
examination room, they must be put at the front of the examination room
in a place designated by the proctor before a candidate takes a seat.
Candidates are advised not to bring valuables to the examination room.
- No electronic or communication devices
will be allowed in the examination room, including cell phones,
blackberries, pagers, etc. Calculators are not allowed unless specified
by the instructor and indicated on the examination paper. Only
non-programmable models authorized by the instructor will be allowed.
It is the candidate's responsibility to ascertain whether the use of
calculators is permitted, and, if it is, whether any restrictions are
imposed on the types of calculators that may be brought to the
- Translation dictionaries (e.g.,
English-French) or other dictionaries, (thesaurus, definitions,
technical) are not allowed unless specified by the instructor and
indicated on the examination paper. Electronic dictionaries are never
- Except for bottled water, no food or
drink is allowed in the examination room. Candidates with health
problems that warrant relaxation of this regulation should provide
medical documentation to the presiding officer prior to the beginning
of the examination. Such students should restrict themselves to those
items and packaging that will least distract other examinees.
Expected Conduct and Sanctions
- Candidates are expected to write their
examinations in an honest and straightforward manner. Where there are
reasonable grounds for believing a violation of exam protocol has
occurred, the candidate will be subject to the disciplinary procedures
and sanctions according to the Undergraduate Academic Calendar.
- Only currently registered students will be permitted to write the final exam.
- Examinations conducted at Wilfrid Laurier University will be bound by WLU regulations, regardless of where the candidate is registered.
University Closure and the Examination Period
- As per the Senate Guidelines used when Planning the Academic Year,
should the university close on any of the last five days of regularly
scheduled classes, cancelled classes may be rescheduled in the two
study days occurring before the examination period. In such a case, the
examination period would not be altered. Any day the university is
closed during the last five days of regularly scheduled classes will be
considered a study day.
Assignments and Tests in the Last Week of Classes
Normally, work such as assignments or tests, due in the last week of classes will be made known to a class at the beginning of the term. In no case, after the first half of the term, shall the assignment of such work first be made known to a class. To ensure that the workload of students is not unreasonable in the last week of classes, the university sets the following limits for the final week of regularly scheduled classes of each term:
- Assignments, projects, presentations and other evaluated work, to a maximum worth of 50 percent of the total marks available in the course, may be due for submission or presentation during the last week;
In a course or section with a final examination scheduled in the examination period, an in-class test or examination worth no more than 20 percent of the total marks available in the course may be administered during the last week of classes;
In a course or section that does not have a final examination scheduled in the examination period, no tests or examinations may be administered during the last week of classes, excepting only small quizzes and the like, worth no more than 10 percent, that are part of a weekly or biweekly series of such items.
The Challenge-for-Credit procedure is for a student who has obtained knowledge of the subject matter of a course in a manner that does not permit advanced standing credit either by transfer or validating examination. Such a student, instead of attending classes and taking the normally scheduled examination, may obtain credit by passing a special examination to be given in the first two weeks of the course. Credit can be granted only for those courses specifically designated as "Challenge-for-Credit" in the course description (CP104 is the only such course). Regulations that apply to Challenge-for-Credit are available from the applicable department or the Office of the Registrar. The course registration fee applies.
A notation will appear on the student's transcript (refer to previous Grading System section).
Deferred Examination Policy
Final examinations for any course cannot be deferred more than twice. Students may receive a maximum of five exam deferrals during the completion of their degree.
If for reasons of illness or an unavoidable conflict a student cannot write a final exam as scheduled, the following options are available:
- The student may apply to the instructor or designate to be allowed to write the exam at an alternative time, ideally during the regularly scheduled examination period, but at the latest not beyond the date by which final grades for the last scheduled exam are to be submitted to the Registrar's Office (i.e., 96 hours after the scheduled examination period ends). There is no charge for this application. The procedures for application, approval, and implementation of these 'in-house alternative' examinations shall be established at the departmental level.
- The student may apply to the instructor for aegrotat standing (refer to policy section on Aegrotat Standing which follows). There is no charge for this application.
- If neither of these options is granted, the student may appeal to the petitions committee in the academic unit in which the course is offered (not the one in which the student is registered); the petitions committee may grant aegrotat status or, time permitting, an in-house alternative exam as per the second note above; if the petition is granted too late to permit such an in-house alternative, the student must write the exam during the next* regularly scheduled final exam period. In the latter case, the standard, non-refundable deferred examination fee will apply. Refer to the Petitions section later in this chapter.
- Fall term examination – written in winter term exam period*
- Winter term examination – written in intersession exam period*
- Intersession examination – written in Spring term exam period*
- Spring term examination – written in Summer session exam period*
- Summer session examination – written in fall term exam period*
- If the student does not write the examination, an examination grade of "0" will be assigned. The student may petition the final grade to the petitions committee in the academic unit in which the course is offered (not the one in which the student is registered); the petitions committee may grant aegrotat status or the opportunity to write the exam during the next regularly scheduled final exam period (refer to the schedule given above). In the latter case, the standard, non-refundable deferred examination fee will apply.
- If a petition to the faculty petitions committee is denied, the student may petition the Senate Student Appeals Committee. If the petition is granted, the student must write the exam during the next regularly scheduled final exam period (refer to the schedule given above). The standard, non-refundable deferred examination fee will apply.
Religious Grounds and Examination Scheduling
The university acknowledges that, due to the pluralistic nature of the university community, some students may on religious grounds require alternative times to write examinations and tests. Accordingly, a student who requires an alternative examination or test time on religious grounds should provide a written self-declaration to the secretary of the faculty petitions committee which will be kept on file. Deferred examination requests must be submitted to the faculty petitions committee with appropriate documentation. Such a request should be made within one week of the announcement of the test or examination date.
A special examination is any examination, granted by the petitions committee, other than a final or deferred examination. Application for consideration must be made to the registrar within 30 days of the date of the release of final examination results. For the appropriate procedures, refer to the Academic Petitions section of this chapter. The fee is not refundable. Students should note that if they write more than one examination in any course, the last mark obtained shall be the only one considered valid.
A validating examination is a special examination, which is required of a student requesting advanced standing in a course not beyond the 100 level. The course may have been completed at a post-secondary institution of less than university status, which in Canada or the United States is neither a member nor an affiliate of a member of the Association of Universities and Colleges of Canada or the American Association of Universities and Colleges. Such examinations must be completed within one year of the date of admission to Wilfrid Laurier University. A final examination may be used as a validating examination.
Students will not receive credit until they have completed a course at this university.
To write a validating examination, the student must make application to the Office of the Registrar as well as receive permission from the department concerned. A fee is charged and is not refundable. Students admitted to the Faculty of Music will be governed by the statement on Validating Examinations in the Faculty of Music chapter.
In exceptional circumstances, students may be eligible to be exempted from writing the final examination in a course. Students should apply to their instructor as soon as the relevant circumstances are known. This should be done before the examination time, after consulting the specific aegrotat policies and procedures in the particular faculty or department involved. Students are eligible to be considered for aegrotat standing only if (a) a special situation warrants it and (b) if a sufficient amount of required term work has been completed satisfactorily as determined by the faculty or department.
The Faculty of Music has developed its own aegrotat standing policy which is given in the Faculty of Music chapter.
Senate Revision April 14, 2009: Deferred examination limits imposed; effective September 1, 2009
Academic & Related Dates 2009/2010